EP06.04 - A Model for Provisioning Student Access to the EHR
e-Health ePoster Library. Ferreira M. Jun 7, 2016; 131568; EP06.04
Marguerite Ferreira
Marguerite Ferreira
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Purpose/Objectives: Students are active and valued members of the health care team and their contribution has tremendous impact on the patient journey. As electronic health records become the standard in clinical care, a strategy to ensure that medical, nursing, and allied health students who rotate through our acute health care facilities each year are provided timely user access to clinical systems is imperative. Methodology/Approach: In a collaborative approach, multiple stakeholders, from across health authorities and academic institutions, worked together (for greater than a year) to establish and implement new and improved processes for providing students with timely and effective access to clinical information systems. Early on, it was recognized that a foundational ‘source of truth' would be required; and to that end, the Health Sciences Placement Network (HSPNet) was leveraged for managing and validating student placements. With HSPNet in place, an on demand web interface was developed. This interface facilitates the auto provisioning of a health authority network account and initiates an automated email to the student's school issued email address with instructions and a temporary network activation code. A second automated email is initiated and sent to designated health authority clinical system stakeholders alerting them to initiate their processes for manually provisioning the student's access to their respective clinical information systems. On completion of mandatory online training, and electronic acceptance of terms of use, the student is sent a separate email confirming their electronic health record access with instructions and a temporary password. On the day the student presents to the site, their electronic health record access is active through to the completion of their rotation. Finding/Results: This new model was implemented for one hospital site on July of 2015. Turnaround for students receiving their network and electronic health record access significantly improved from previous delays of several weeks to most students having their access available and activated on the day of presenting to the site. Conclusion/Implication/Recommendations: This model presents as a formidable opportunity and framework for provisioning of students with electronic health record access in other healthcare facilities across British Columbia and Canada. 140 Character Summary: A seamless strategy to ensure students have their electronic health record access on their first day through to completion of their hospital rotation is required.
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